A procurement team used Generative AI to automate the validation of vendor registration and annual review processes. The solution extracted and verified data from submitted documents, identified gaps, and streamlined communication - accelerating onboarding, reducing manual follow-ups, and ensuring that vendor records remained compliant and up to date.

Vendor registration and annual revalidation processes required manual verification of forms and supporting documents - including tax IDs, certificates, business profiles, and bank information. Submissions were often incomplete or inconsistent, leading to back-and-forth communication, onboarding delays, and compliance risks. Procurement teams also struggled to keep up with scheduled vendor reviews and lacked standardized tools for validating data at scale.

We implemented a Generative AI solution that automatically extracts and validates key data from vendor registration and review documents, including PDFs, forms, and scanned records. The system checks for required fields, identifies missing or outdated information, and flags discrepancies for review. For annual reviews, the system triggers revalidation workflows and routes flagged cases to procurement staff for quick action. The AI integrates with ERP and vendor management platforms, ensuring vendor master data remains clean and audit-ready.